The Key Purpose of this role is to ensure accuracy, integrity, and accountability of inventory records through effective inventory analysis, reconciliation, auditing, and control processes. The role is accountable for maintaining stock accuracy, monitoring inventory movements and variances, supporting inventory audits and stock verification exercises, ensuring compliance with internal controls and governance requirements, and providing actionable insights that enhance inventory accuracy, stock availability, operational efficiency, and asset protection across the supply chain. Additionally, the role supports internal audits by identifying control gaps, investigating discrepancies, mitigating inventory-related risks, and driving corrective actions to strengthen inventory management practices.
Key Roles and Responsibilities:
Inventory Control & Reconciliation
- Perform regular inventory reconciliations between physical stock and system records.
- Investigate inventory variances, determine root causes, and recommend corrective actions.
- Monitor stock movements to ensure timely, complete, and accurate transaction processing.
- Review and validate inventory adjustments, write-offs, transfers, and material movements.
- Coordinate and support daily, weekly, monthly, and annual stock count activities.
- Ensure all inventory discrepancies are investigated, documented, and resolved within agreed timelines.
- Monitor stock losses, damages, and unexplained gains, losses and recommend preventive measures.
Data Analysis & Reporting
- Analyze inventory trends, stock aging, inventory turnover, slow-moving, excess, and obsolete inventory.
- Develop, maintain, and continuously improve inventory dashboards, reports, and KPI scorecards.
- Monitor inventory accuracy and recommend actions to improve stock integrity and performance.
- Prepare variance analysis reports and communicate findings to key stakeholders.
- Provide inventory forecasts and optimization recommendations to support operational and business requirements.
- Generate actionable insights that support inventory planning, working capital optimization, and decision-making.
- Present inventory performance trends and risk assessments to management.
System & Transaction Integrity
- Ensure all inventory transactions are accurately and timely captured within SAP, ERP, or Warehouse Management Systems (WMS).
- Conduct routine reviews and audits of inventory transactions to identify errors, exceptions, and compliance gaps.
- Validate receipts, dispatches, stock transfers, production consumption, returns, and inventory adjustments.
- Monitor system controls and data integrity to ensure accurate inventory reporting.
- Support master data governance by maintaining accurate material master data, inventory parameters, and location structures.
- Investigate and resolve system-related inventory discrepancies in collaboration with relevant stakeholders.
Inventory Optimization
- Monitor inventory levels against approved minimum, maximum, and safety stock parameters.
- Identify opportunities to reduce inventory holding costs while maintaining required service levels.
- Analyze inventory utilization and turnover to improve stock efficiency.
- Support the implementation and maintenance of FIFO and FEFO inventory management practices.
- Recommend actions to reduce obsolete, excess, and slow-moving inventory.
- Drive initiatives aimed at optimizing warehouse space utilization and inventory availability.
Compliance & Governance
- Ensure compliance with inventory policies, procedures, and internal control requirements.
- Maintain accurate documentation supporting inventory transactions, reconciliations, and stock movements.
- Support compliance reviews and assessments to ensure adherence to company standards.
- Monitor inventory-related risks and recommend mitigation measures.
- Participate in continuous improvement initiatives to strengthen inventory processes and controls.
- Promote adherence to inventory governance principles and best practices across the operation.
Audit, Compliance & Internal Controls
- Plan, coordinate, and participate in periodic inventory audits, cycle counts, and annual stock verification exercises.
- Conduct routine audits of inventory transactions, stock adjustments, transfers, write-offs, and material movements to ensure compliance with company policies and internal controls.
- Serve as the custodian of inventory audit documentation and ensure all supporting records are complete, accurate, and readily available for review.
- Support Internal Audit, External Audit, Finance, and Compliance teams by providing inventory reports, reconciliations, transaction histories, and supporting documentation.
- Identify control weaknesses, process gaps, and compliance risks affecting inventory accuracy and asset protection.
- Recommend and monitor implementation of corrective and preventive actions arising from audit findings.
- Track and report the status of audit findings and ensure timely closure of all agreed actions.
- Lead root cause investigations into significant stock variances, inventory losses, unexplained gains, and control breaches.
- Perform regular reviews of system access, inventory transactions, and movement approvals to safeguard inventory integrity and prevent fraud or unauthorized activities.
- Ensure compliance with inventory governance standards, financial controls, statutory requirements, and company policies.
- Support continuous improvement initiatives aimed at strengthening inventory controls, reducing risk exposure, and improving audit readiness.
Stakeholder Management
- Work closely with Warehouse, Procurement, Logistics, Production, Sales, Finance, Quality, and Supply Chain teams.
- Provide timely and accurate inventory information to support operational and strategic decision-making.
- Escalate inventory risks, discrepancies, control weaknesses, and compliance concerns promptly.
- Support cross-functional investigations and resolution of inventory-related issues.
- Build effective working relationships with internal and external stakeholders to drive inventory excellence.
Key Attributes and Competencies:
- Analytical Thinking
- Attention to Detail
- Business and Financial Acumen
- Risk and Control Management
- Continuous Improvement Mindset
- Planning and Organizing
- Problem Solving and Decision-Making
- Accountability
- Integrity and Ethical Conduct
- Collaboration and Teamwork
- Results Orientation
- Stakeholder Management
Minimum Requirements:
- Bachelor’s degree in supply chain management, Logistics, Procurement and Logistics Management, Business Administration, Commerce, Accounting, Statistics, Economics, or a related field.
- Professional certifications such as ACCA, CPA, will be an added advantage.
- Advanced proficiency in Microsoft Excel, Power BI, S4hana, and other inventory management systems.
Experience
- Minimum of 3 years’ experience in inventory management, inventory control, warehousing, logistics, supply chain operations, or inventory auditing within a manufacturing, FMCG, beverage, or distribution environment.
- Demonstrated experience in inventory reconciliation, stock verification, variance investigation, and inventory loss prevention.
- Proven experience supporting internal and external audits and implementing corrective actions arising from audit findings.
- Hands-on experience working with SAP S/4HANA, ERP systems, Warehouse Management Systems (WMS), or equivalent inventory management platforms.
- Experience developing inventory reports, dashboards, KPIs, and analytical tools to support operational and financial decision-making.
- Strong understanding of inventory governance, internal controls, inventory accounting principles, and risk management practices.
- Experience working within a highly controlled operational environment requiring compliance with company policies, audit requirements, and regulatory standards.
- Exposure to continuous improvement initiatives aimed at enhancing inventory accuracy, reducing losses, and improving operational efficiency.
Knowledge & Skills
- Inventory Management and Control
- Inventory Auditing and Compliance
- Inventory Reconciliation and Variance Analysis
- Internal Controls and Risk Management
- Data Analysis and Business Reporting
- SAP/ERP Systems Management
- Warehouse Operations and Inventory Optimization
- Stock Counting and Cycle Count Methodologies
- Root Cause Analysis and Problem Solving
- Financial and Inventory Accounting Principles
- Advanced Microsoft Excel and Power BI
- Stakeholder Management and Cross-Functional Collaboration
- Report Writing and Presentation Skills
- Strong Attention to Detail
- Effective Communication and Influencing Skills
Deadline: November 13, 2026
