St. Mary’s Hospital Lacor a private, Not-for-profit hospital located in Gulu City, Uganda is seeking to recruit a qualified and self-motivated Individual to fill the position of Billing Supervisor Assistant.

No of Position: One
Department: Accounting and Finance
Reports To: Billing Supervisor
Duty Station: St. Mary’s Hospital Lacor
Deadline for Applications: 17th March 2026

Job Purpose:
The Billing Supervisor Assistant supports the Billing Supervisor in ensuring the efficient functioning of the hospital billing operations. The role combines cash handling duties with administrative support to the Billing Supervisor; including coordination with insurance companies and institutions.

Main Duties and Responsibilities:

Billing Operations

• Register first-time patients in the hospital management system.
• Issue invoices for patients, institutions, and insurance beneficiaries according to hospital policies and approved tariffs.
• Verify referral forms and supporting documentation before billing services to institutions or insurance schemes.
• Issue official receipts for payments made in cash or other approved payment methods.
• Ensure accurate recording of all transactions in the hospital billing system.

Insurance and Institutional Billing

• Verify the validity of insurance cards and eligibility of services covered under each insurance scheme.
• Ensure that billed services comply with the conditions agreed with insurance providers or institutions.
• Maintain proper documentation for insurance claims and referral forms.
• Support the preparation of monthly invoices to insurance companies and institutions.
• Perform reconciliation between services delivered, invoices issued, and payments received from insurance providers.
• Follow up discrepancies or rejected claims with the relevant departments.

Support to the Billing Supervisor

• Assist the Billing Supervisor in monitoring the activities of Billing Assistants/Cashiers.
• Support daily verification of invoices and receipts issued at billing points.
• Assist in identifying billing errors or irregularities and report them promptly.
• Provide operational support in organizing duty rosters and shift coverage when required.
• Perform any other duties assigned by the Billing Supervisor or Finance Management.

Qualifications and Experience:

• Bachelor’s Degree in Business Administration (Accounting) or a related field.
• At least two (2) years of experience in billing within a hospital or healthcare setting.
• Good understanding of hospital billing procedures and financial documentation.
• Experience with hospital management or accounting systems (e.g., Dynamics NAV, Clinic Master) is an added advantage.
• Basic understanding of insurance billing and reconciliation processes is desirable.
• Strong attention to detail and high level of accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Applicants must be 35 years of age or below.

How to apply
Interested and suitably qualified candidates are advised to send their application, detailed curriculum vitae, photocopies of academic documents and certificates electronically as a single 1 pdf document not exceeding 8MBS to vacancies@lacorhospital.org and copy it.office@lacorhospital.org.

No hard copy shall be accepted. Only shortlisted candidates will be contacted.
St. Mary’s Hospital Lacor is an equal opportunity employer and encourages applications from all qualified individuals.
Any form of canvassing shall lead to automatic disqualification