The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Main purpose of job:
You will provide administrative support to the Political and Governance Team. You will gain insights into a wide range of work areas that underpin the UK Uganda bilateral relationship; through managing contacts, overseeing events and handling the team’s Note Verbales and Visa enquiries.
Roles and responsibilities:
- Manage the printing, logging and filing returned copies of Note Verbales issued by the team
- Manage team contact management system – keep contacts up to date in a sharable format
- Be the initial point of contact for all team related visa enquires; including logging high value cases on the UKVI App
- Provide logistical support to the team for large internal meetings, or with external attendees.
- Provide logistical support for team travel; for example booking transport and hotels etc.
- Working with relevant BHC teams e.g. Protocol, Security, policy teams, to provide logistical support to Ministerial and high level official visitors.
- Manage team events: issue invitations and monitor RSVPs; liaise with the BHC Events Officer, corporate services, residence, and security teams (where relevant), oversee set ups etc.
- Oversee team budget for travel, expense and L&D, and provide advice to the Political Counsellor on budget decisions. You will provide forecasts and follow up information as required by the Finance Team.
- Provide other admin support to the team as requested.
Resources managed:
You will oversee the team budget for travel, expenses and L&D, but decision making responsibility will sit with the Political Counsellor.
Essential qualifications, skills and experience
- Excellent written and oral communication.
- Excellent knowledge of IT applications; especially Teams and Outlook Contacts, but also including Excel, Word and other FCDO systems.
- Understanding of filing systems
Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.
- Employees recruited locally by the British High Commission in Kampala are subject to Terms and Conditions of Service according to local employment law in Uganda
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
- Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates
- Please log into your profile on the application system on a regular basis to review the status of your application
- Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate
