The Government of Uganda, through the Office of the Prime Minister, is implementing the Development Response to Displacement Impacts Project Phase I (DRIP II) and Northern Uganda Social Action Fund IV (NUSAF IV) over a period of six (6) years. These projects are supported by the World Bank and are aligned to national development priorities under the National Development Plan IV (NDP IV).
Pursuant to Circular Standing Instruction No. 1 of 2026, from the Permanent Secretary, Ministry of Public Service, and another from the Permanent Secretary/ Secretary to the Treasury harmonizing the Remuneration Including Terms and Conditions of Service for Project Implementation Units under Development Partner Support Projects, the Office of the Prime Minister has established a Joint Project Implementation Unit (PIU) for DRIP I| and NUSAF IV to coordinate and manage project implementation across the component areas.
The PIU, situated in Kampala with regional offices in Arua and Mbarara is responsible for providing technical, fiduciary, safeguards, and administrative support in accordance with Government of Uganda regulations and World Bank guidelines.
Its core functions include project planning and coordination, procurement and contract management, civil works management, financial management, monitoring and evaluation, environmental and social safeguards compliance, and reporting.
In order to ensure efficient and effective delivery of project objectives, the Office of the Prime Minister seeks to recruit qualified and competent Ugandan citizens to fill the positions listed below within the PIU for an initial contract duration of two (2) years.
Post: Administrative Assistant
Number of vacancies: 3
Job Purpose
To provide administrative and clerical support to ensure smooth
project operations, adequate documentation, and timely
coordination of activities across stakeholders.
Qualifications;
An Honours Bachelors Degree in Business Administration, Secretarial Studies, Social Sciences, or related field
Working Experience:
A minimum of 5 years of profesional experience in administrative/ secretarial support, of which at least 3 should have been with government or externally funded projects or any other development partner, multilateral organisation, or international organisation Three (3) years of working experience in administrative support, preferably in a project environment
Key Skills and Competencies;
- Proficiency in MS Office.
- Strong organizational and multitasking skills.
- Good written and verbal communication skills.
- Attention to detail and accuracy
- Professionalism and discretion.
- Ability to work independently and as part of a Team.
- • Time management and prioritization.
- Exhibit high standards of integrity and ethical code of conduct.
Duties;
The incumbent will be responsible to the Deputy Project Coordinator for performing the following duties;
- Maintaining all files and information of the Project
Implementation Unit - Handling all typing and printing of all documents
- Carrying out day to day office management routine duties
- Handling all communications between the offices and other relevant authorities
- Ensuring that all office equipment and assets are well maintained
- Attending to visitors and direct them to the relevant authorities
- Accurately recording items in the mail in and mail out data and track the correspondences sent in and out of the project
- Promptly registering and classifying route incoming mails
- Ensuring telephone and email lines are in operational order and reporting any problems to the service providers; and
- Making office or external appointments for senior project staff as requested
- Ensure proper fleet management and allocation of vehicles for various activities
- Ensure proper supervision, scheduling of duties, training and management of all drivers and office support staff.
- Ensure proper management of office imprest and proper accountability of resources
- Proper management of the office asset register
- Contribute to the office internal control systems and promote the frugal use of office equipment and resources
- Participate and manage the internal and external audit activities and provide appropriate responses and reports accordingly.
- Ensure proper management of stores, security and safety of all items for the project
- Provide regular reports to management team of the project
- Liaise with office of finance and administration in the mainstream OPM
- Maintain good communication with the field offices of the project as well as the district offices
Application Process:
All candidates should send their written applications with copies of identification documents, academic credentials, testimonials and detailed Curriculum Vitae (CV), indicating contact details of (03) referees addressed to the Permanent Secretary, Office of the Prime Minister, Plot 9-11, Apollo Kaggwa Road, P.O. Box 341, Kampala, UGANDA OR hand delivered to the Ministry Security Registry Security Registry (Floor 6), Office of the Prime Minister Building. A copy of the advert can be accessed and viewed on the OPM website via: www.opm.go.ug
Deadline for application is 5pm, Friday 18th September 2026.
Alex Kakooza
PERMANENT SECRETARY
