Job Summary
Provide administrative and secretarial support to the Head of Directorate and the Directorate to ensure the efficient and effective running of the office, thereby supporting the Petroleum Authority of Uganda (PAU) in achieving its mandate.

Key Duties and Responsibilities

1. Provide secretarial services in the Office of the Director, including taking dictations, transcribing, editing, and presenting accurate work of good quality in a timely manner to the PAU standard for the Director to review.
2. Record incoming and outgoing correspondences, scanning, photocopying, and providing accountability of all those correspondences coming in and going out of the Office of the Director, especially payment requisitions.
3. Coordinate and maintain the diary of meetings, including organising appointments, meetings, and official events.
4. Participate in taking minutes during ExCo, Management, Directorate, General Staff, or any other meetings organised by the Authority.
5. Organise facilities for meetings/workshops or official events in support of the Authority’s activities, including booking venues and planning for and providing logistics like equipment, stationery, refreshments, and other facilitation for all activities.
6. In charge of tracking and updating the status of implementation of actions assigned to the Director.
7. Act as the first point of contact for records and documents in the respective offices and ensure that the requested documents/records are provided in a timely manner.
8. Act as the first point of contact for the Directorate’s visitors and ensure the provision of exemplary service to them.
9. Attend to callers either in person or on telephone and ensure that incoming emails and outgoing emails are adequately managed.
10. Ensure that all correspondences in the Office of the Director are appropriately filed.
11. Develop and manage databases for the Director’s engagements, reports, minutes, correspondences, and clientele contacts for the Director.
12. Requisition for and manage the Directorate office stationery and equipment.
13. Ensure cleanliness and orderliness of the office of the Director.
14. Support in organising the activities of the Office through compiling and reviewing Monthly and Quarterly Reports from the different Departments and following through with actionable officers.
15. Undertake any other assignments as may be directed from time to time.

Basic Qualifications
An Honors Bachelor’s degree in Administrative and Secretarial Studies, Office Management, or any other related field.

Experience
A minimum of three (3) years relevant working experience in a similar environment.

Character & Competencies

• Analytical skills.
• High level of integrity.
• Communication and report writing skills.
• Interpersonal skills.
• Stake holder Management skills.
• Customer Care skills

HOW TO APPLY
The PAU will ONLY consider online applications submitted through its website. Interested persons who fully meet the required job specifications and with the right personal attributes for the above positions are invited to visit the PAU website: www.pau.go.ug and go to the link “OPPORTUNITIES-CAREERS-VACANCIES” to view details and apply for the available opportunities.

APPLICATION DEADLINE:
All applications should reach the PAU’s website www.pau.go.ug by 12th April 2026 at 11:59 pm.

NOTE:

1.  ONLY online applications will be considered. Applications submitted by e-mail or hand delivered will not be accepted.
2. Applicants are required to scan and attach only CERTIFIED copies of ALL the basic qualifications like Degree Certificates and Transcripts, Diploma Certificates and Transcripts, A-level and O-level Certificates.
3. Academic documents for the successful candidates will be vetted, and background checks conducted before they are considered for appointment into the Authority.
4. Only short-listed and successful candidates will be contacted, and any form of lobbying will lead to automatic disqualification.
5. All appointments shall be subject to a probationary period of not more than six months and subsequent confirmation in service will be based on satisfactory performance of the individual.
6. Please forward any enquires regarding this advert to recruitment@pau.go.ug or call
   telephone number +256 313231600.
7. “PAU is an equal opportunity employer and does not charge any money to any

CLICK HERE TO APPLY