ADMINISTRATOR (Full-Time)
Location: Uganda
ABOUT WANDERLUST NATURE EXPEDITIONS
Wanderlust Nature Expeditions is dedicated to connecting people with the beauty of Uganda’s and the world wild spaces. We design eco-friendly, community-driven travel experiences- treks, safaris, cultural immersions among others that inspire conservation and cultural appreciation.
Our team values collaboration, professionalism, and a passion for adventure.
ROLE OVERVIEW:
As our Administrator, you will be the operational backbone of Wanderlust. You’ll coordinate day-to-day office activities, manage communications, and ensure our team and guests have everything they need for smooth, unforgettable expeditions.
KEY RESPONSIBILITIES
- Serve as the first point of contact for clients, partners, and vendors (phone, email, in-person)
- Manage incoming bookings and maintain the central reservations calendar.
- Coordinate logistics (transport, accommodations, permits) with trip coordinators.
- Handle office operations: filing, record-keeping, stationery orders, and basic bookkeeping.
- Prepare and distribute internal memos, trip briefings, and meeting minutes.
- Support HR tasks: track timesheets, assist with recruitment coordination, and maintain staff files.
- Ensure our digital filing system (Google Drive/Dropbox) is organized and up to date.
- Assist the Finance Officer in processing invoices, expense reimbursements, and petty cash reconciliations.
- Collaborate with Marketing to update website content and social media as needed.
- Help plan and execute small events (team meetings, stakeholder visits, promo camps).
- Perform any other delegated duties from the supervisor.
REQUIRED QUALIFICATIONS & SKILLS
- Diploma in Business Administration, Hospitality, Tourism, or a related field. Bachelor’s degree is an added advantage
- Minimum of 2 years of administrative or office-coordination experience (ideally in a travel, NGO, or hospitality setting).
- Excellent verbal and written communication skills in English; additional local language skills (e.g., Runyankole, Rukiga) are a plus.
- Strong organizational skills with impeccable attention to detail. Comfortable with basic bookkeeping and handling cash; familiarity with QuickBooks or Xero is advantageous.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
- Ability to multitask under pressure and adapt quickly ina fast-paced environment.
- A positive, team-oriented attitude-willing to roll up sleeves and help wherever needed.
- Resident of or willingness to relocate to Rubirizi District (occasional field travel may be required).
- Passion for nature, conservation, and sustainable tourism aligns with our mission.
HOW TO APPLY
- Prepare a cover letter (max 1 page) explaining why you’re the ideal Administrator for Wanderlust.
Application Deadline: July 15, 2026 (5:00 PM EAT) - Attach your curriculum vitae (CV), including contact information for two professional references.
Email both documents (combined into a single PDF, if possible) to: info@wanderlustnatureexpeditions.com - Subject line: “Application: Administrator – [Your Full Name]”
- Applications must be received by July 15, 2026, at 5:00 PM EAT.
WHY JOIN US?
- Be part of a growing eco-tourism brand committed to community empowerment and conservation.
- Collaborate with a passionate, adventurous team that values each member’s contribution.
- Opportunity to learn on the job: events planning, basic accounting, digital marketing, and more.
- Enjoy occasional field visits to stunning natural sites across Western Uganda.
- Competitive salary and benefits package, including health insurance and performance bonuses.
? QUESTIONS?
If you have any questions about the role or application process, info@wanderlustnatureexpeditions.com
+256 (0)701 404 459 or 0778273305
