The Assistant Accountant shall be responsible for maintaining proper invoicing and credit records for students, as well as responding to all their queries regarding their financial obligations and standing with the University. He/she will also be the official agent with the University’s bankers and the immediate point of reference for the University’s correspondence relating to the finances owed by and to the University.

Duties and Responsibilities

1. Performing clerical work in the Finance department as might be assigned from time to time
2. Filing accounts records and ensuring that they can be retrieved and accessible to authorised persons whenever needed.
3. Maintaining students’ ledgers and responding to their queries.
4. Ensuring that incoming and outgoing correspondence is handled expeditiously.
5. Preparing schedules for accounts receivable and accounts payable.
6. Monitoring advances and accountabilities in compliance with regulations
7. Maintaining a sound accounting system, filing and accountability attached to payment vouchers.
8. Attending to students’ queries and providing them with statements of their fees.
9. Assuring the timely collection of monies due to the University.
10. Monitoring and reporting on deviations from the University’s credit policy and regulations.
11. Assuring timely and accurate invoicing for students and for any other transactions within his/her competence.
12. Conducting credit checks on all students’ accounts as well as establishing and managing credit limits
13. Making recommendations to improve the quality of invoicing and collection procedures.
14. Monthly reporting of invoicing totals/ageing totals/cash receipts/invoice adjustments, or as requested.
15. Generating accounting statements and reports for the accountant.
16. Reconciling daily bank and cash deposits.
17. Developing both automated and hard copies of financial reports using spreadsheets or any other format.
18. Organising and maintaining up-to-date financial records.
19. Participate in the annual stock-taking
20. Carrying out any other duties as may be assigned by the Supervisor from time to time.

Qualifications, Experience and Skills

1. A Bachelor of Business Administration/Management, Bachelor of Commerce, or an equivalent relevant degree from an Institution recognised by NCHE.
2. Full professional qualification as a certified public accountant, i.e., CPA.
3. At least two (2) years of working experience in a similar or related position in a reputable organisation, preferably in an institution of higher learning.
4. Proven experience in using automated accounting systems and diverse accounting packages
5. Excellent computer skills in MS Word, Spreadsheet, and PowerPoint.
6. Outstanding interpersonal and communication skills, both oral and written

Personal Attributes and Competences

1. An impeccable track record and a very high level of moral integrity and professional ethics.
2. A strong sense of business acumen.
3. Willingness to listen and attend to students’ queries.
4. Ability to work with people from diverse backgrounds.
5. Ability to build and work as a team
6. Ability to develop and sustain healthy working networks both within and outside the University.
7. Thoroughness and ability to pay attention to detail
8. Ability to set targets and beat deadlines
9. Ability to work under pressure, and to deliver positive results under minimum supervision

APPLICATION PROCESS

Interested and eligible candidates MUST ELECTRONICALLY submit an email to hr@unik.ac.ug as one attachment in PDF the following: –

1. Application letter.
2. An up-to-date Curriculum Vitae (CV) containing names and contacts of three (3) credible referees.
3. Copies of the relevant academic/professional Transcripts and Certificates.
4. Copy of a valid National Identity Card
5. Details of the physical address, telephone contact and email address of the applicant.
6. Any other relevant documentation to support the application.

N.B:

The email subject line should include the job title and the applicant’s name.

Applications not in a single PDF file and those received after the date and time will not be considered.

The deadline for receiving the application is 23^rd May 2026 by 12.00 pm

Only short-listed candidates will be informed by email.