The Dispatch Supervisor is responsible for the accurate, timely, and compliant dispatch of finished feed products from Biyinzika Poultry Uganda Limited’s Katega Feed Mill. The role ensures that all dispatch documentation (weighbridge tickets, delivery notes, batch records) is complete, reconciled, and audit-ready. By coordinating closely with Transport, Production, and Administration, the Dispatch Supervisor guarantees that feed reaches farms on time, with zero errors in quantity, quality, or documentation.
Duty station: Katega Feed Mill
Employment: Permanent
Applications close:16 October 2026
Reports to: Feed Mill Operations Administrator
Dotted line: Customer Service and Logistics manager
Key position responsibilities
- Prepare and verify dispatch documentation, including delivery notes, weighbridge tickets, and batch release forms.
- Coordinate with the Transport Manager on vehicle scheduling, loading, and clearance.
- Ensure finished product stock is reconciled daily with dispatch records.
- Liaise with Quality Assurance to confirm batch release before dispatch.
- Maintain dispatch registers and submit daily and weekly reports to the Feed Mill Operations Administrator.
- Monitor dispatch timelines to ensure farms receive feed on schedule.
- Enforce compliance with BPUL’s dispatch procedures, safety standards, and biosecurity requirements.
- Support audits and inspections by maintaining complete and accurate dispatch records.
Qualifications, skills & experience
- At least 3–5 years of experience in logistics, dispatch, or administrative support in a manufacturing or industrial environment.
- Strong knowledge of documentation processes and stock reconciliation.
- Proficiency in Microsoft Excel and ERP systems.
- Precision in documentation and record-keeping.
- Ability to reconcile stock and dispatch records accurately.
- Competence in ERP platforms for dispatch tracking.
- Organisational skills to manage multiple dispatch schedules.
- Analytical ability to identify discrepancies and resolve them promptly.
- Communication skills to coordinate effectively with Transport, Production, and Administration teams.
- Proactive and detail-oriented in managing dispatch documentation.
- Integrity and accountability in handling stock and records.
- Service-oriented mindset, recognising the critical role of dispatch in farm supply reliability.
- Resilience under pressure, especially during peak dispatch periods.
- Commitment to compliance and audit readiness.
- Common purpose.
- Open communication.
- Setting and Achieving Targets.
- Sense of Urgency & Agility.
- Accountability.
- Collaborate Effectively.
- Result-Driven Mindset.
- Trust & Mutual Respect.
- Customer Focused.
- Innovation & Continuous Learning.
- Sense of Belonging.
Additional advantages
- A Bachelor’s Degree in Logistics, Business Administration, or Industrial Management.
- Diploma or Certificate in Logistics, Business Administration, or a related field.
- ERP system training and certification.
- Prior experience in feed mill or agro-industrial dispatch operations.
- Exposure to weighbridge operations and transport coordination.
Applications close:16 October 2026
