DEPARTMENT : COMMERCIAL
JOB TITLE :MANAGER CARGO & SCHEDULING – RE-ADVERTISED (1VACANCY)
REPORTS TO : HEAD OF CRUDE OIL MARKETING AND TRADING
JOB PURPOSE : OVERSEEING ALL ASPECTS OF CRUDE OIL SHIPPING AND CARGO ACTIVITIES FOR UNOC, INCLUDING MANAGING ENDTO-END SUPPLY CHAIN LOGISTICS, VESSEL CHARTERING, OPERATIONS, CLAIMS HANDLING, WHILE ENSURING COMPLIANCE WITH INTERNATIONAL MARITIME REGULATIONS.

ESSENTIAL DUTIES
a) Supply Chain & Logistics Management

• Oversee the end-to-end physical movement of crude oil, including tanker
  scheduling, nominations, and lifting coordination to ensure timely and efficient
  deliveries.
• Collaborate with internal teams and external stakeholders to align logistics
  planning with commercial and operational priorities.
• Monitor inventory levels and transportation timelines to optimize throughput,
  avoid production deferrals where possible and meet market demand.

b)Shipping & Chartering

• Receive and validate lifting requirements from the Marketing & Trading team,
  ensuring alignment with contractual entitlements and operational readiness.
• Prepare and issue Vessel Enquiry Sheets (VES) to a vetted pool of shipbrokers,
  clearly outlining voyage parameters, cargo specifications, and laycan windows.
• Conduct thorough market assessments to identify suitable vessels based on freight
  economics, vessel availability, safety records, and compatibility with
  loading/discharge terminals.
• Lead freight negotiations with shipowners or brokers, ensuring competitive rates,
  favourable charter party terms, and alignment with company risk appetite.
• Secure internal approvals for vessel selection and chartering decisions in
  accordance with governance protocols and delegation of authority.
• Execute charter party agreements (voyage or time charter), ensuring all
  commercial, legal, and operational terms are clearly defined and enforceable.
• Ensure vessel compliance with international maritime regulations, terminal vetting
  requirements, and company HSSEQ standards prior to nomination.
• Manage any contractual obligations, operational or administrative aspects of any
  third party marketing agreements
• Coordinate closely with operations and legal teams to ensure smooth transition
  from chartering to execution, including documentation, insurance, and risk
  mitigation.

c) Operations Oversight

• Maintain full knowledge of charter party forms, including rider clauses,
  laycan/laydays, ship’s itinerary, last cargoes, load and discharge range, freight and
  demurrage rate, declarations, and terms, to ensure accurate and efficient voyage
  execution.
• Manage communication between charterers and shipowners throughout the
  voyage to ensure alignment on operational expectations.
• Plan and coordinate bunkering, appoint port agents, and arrange for disbursement
  account prefunding to support timely port calls.
• Ensure vessels arrive on time and are fully prepared for loading and discharge
  operations at designated terminals.
• Oversee the loading process to ensure cargo is stowed as agreed, with correct
  quantity and segregation, and that all documentation is accurate and complete.
• Ensure the issuance of the Bill of Lading or a valid Letter of Indemnity in accordance
  with contractual and legal requirements.
• Provide estimated time of arrival (ETA) updates and movement reports to
  charterers, internal stakeholders, and relevant authorities.
• Monitor freight invoicing and ensure timely follow-up on payments and financial
  reconciliations.
• Track the performance of time-chartered vessels and manage post-voyage claims,
  including off-hire, speed and consumption, and deviation claims.
• d) Claims Management
  Review and confirm voyage-related costs and disbursements, ensuring accuracy
  and contractual compliance.
• Investigate and resolve claims from vessel owners related to demurrage, freight
  discrepancies, and cargo quality or quantity issues.
• Maintain detailed records of claims, settlements, and supporting documentation for
  audit and analysis.
• Ensure timely closure of voyage accounts and implementation of corrective actions
  to prevent recurrence.

e) Compliance & Standards

• Ensure all shipping and cargo operations comply with international maritime laws,
  local regulations, and HSSEQ standards.
• Conduct regular audits, inspections, and risk assessments to uphold operational
  integrity and safety.
• Stay informed of regulatory changes and proactively implement necessary
  adjustments to maintain compliance.

f) Contract Management

• Lead the negotiation and administration of shipping-related contracts, including
  charter parties and service agreements.
• Ensure all contractual obligations are clearly defined, enforceable, and aligned with
  company policies.
• Collaborate with legal and commercial teams to address disputes and ensure timely
  resolution.

g) Operational Efficiency

• Identify and implement opportunities to reduce logistics costs and improve
  shipping performance.
• Benchmark operations against industry best practices and introduce innovations to
  enhance efficiency.
• Track and analyze key performance indicators (KPIs) to drive continuous
  improvement.

h)Resiliency Planning

• Develop and maintain contingency plans to address potential disruptions in
  shipping and cargo operations.
• Coordinate with cross-functional teams to ensure business continuity during
  emergencies or unforeseen events.
• Regularly review and update resiliency strategies to reflect evolving risks and
  operational realities.

i) Personnel Development

• Lead recruitment, training, and development of personnel in chartering, operations,
  and claims functions.
• Foster a high-performance culture and ensure knowledge transfer across teams.
• Drive performance management, training, and succession planning, especially with
  regard to succession of Ugandans into senior roles
• Develop local talent and support national capacity-building priorities
• Promote a strong culture of compliance, ethics, and transparency

1. Qualifications And Experience
   Bachelor’s degree (Hons) in Maritime Studies, Logistics, Supply Chain Management,
   or a related field
2. A Masters degree in Maritime Studies, Logistics, Supply Chain Management, or a
   related field is an added advantage
3. Specialized training in Cargo operations is an added advantage
4. Minimum of 8 years of relevant working experience in shipping and cargo
   operations, at least 4 years of which should be at a supervisory level.
5. Experience in leading cross-functional teams is an added advantage

Skills And Competencies

1. In-depth knowledge of international shipping regulations, chartering practices, and
   logistics management.
2. Strong negotiation, analytical, and problem-solving skills.
3. Demonstrated leadership in managing cross-functional teams across chartering,
   operations, and claims.
4. Strong commercial acumen with a deep understanding of global crude oil markets and
   freight economics.
5. Proven ability to negotiate complex contracts and influence key stakeholders in highstakes environments.
6. Expertise in crisis management and operational risk mitigation in international
   shipping contexts.
7. Proficiency in logistics and shipping systems with a data-driven approach to
   performance optimization
8. Should possess a record of impeccable integrity

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