Job Summary

Our client is seeking a mechanic/fleet officer to keep the organization’s vehicles and equipment safe, roadworthy, and available by carrying out repairs and maintenance, managing fleet records and compliance, and responding quickly to breakdowns and transport problems on site.

Key Responsibilities

Mechanical Maintenance and Repair

• Diagnose faults and repair engines, transmissions, brakes, suspension, steering, electrical systems, and air conditioning.
• Carry out scheduled servicing and preventive maintenance on all vehicles and equipment.
• Conduct pre-trip and post-trip inspections and act on defects found.
• Maintain tools, workshop equipment, and a clean, safe workshop.

Site Breakdown Response

• Respond promptly to breakdowns, accidents, and mechanical emergencies in the field.
• Carry out roadside and on-site repairs where possible (tyres, batteries, belts, fuses, minor engine and electrical faults).
• Arrange towing, recovery, or replacement vehicles when a repair cannot be done on site.
• Keep a basic mobile toolkit and emergency spares ready at all times.

Fleet Management

• Maintain an up-to-date register of all vehicles: registration, insurance, inspection, licences, and service history.
• Track due dates for servicing, insurance, road licences, and roadworthiness inspections, and ensure renewals are done on time.
• Monitor fuel consumption, mileage, and running costs, and report any unusual patterns.
• Maintain vehicle logbooks and job cards, and keep accurate maintenance records.
• Allocate vehicles to trips and departments and coordinate schedules with drivers and managers.

Driver and Transport Coordination

• Check that drivers hold valid licences and follow safe driving practices.
• Report and investigate accidents, misuse, damage, or incidents, and recommend corrective action.
• Brief drivers on basic vehicle care and daily checks.

Procurement and Cost Control

• Source spare parts, tyres, lubricants, and repair services at competitive prices.
• Prepare repair estimates and request approvals before major expenditure.
• Manage spare parts stock and keep inventory records.
• Advise management on repair-versus-replace decisions.

Health, Safety, and Compliance

• Enforce workshop and road safety procedures, including use of PPE.
• Ensure all vehicles meet legal and insurance requirements.
• Handle oil, fuel, and waste materials responsibly.

Reporting

• Submit reports on fleet status, breakdowns, costs, and upcoming maintenance needs.

Qualifications and Experience

• Certificate or diploma in Motor Vehicle Mechanics or Automotive Engineering (or equivalent trade qualification).
• [3–5] years’ experience as a mechanic, with at least [1–2] years in fleet or transport coordination preferred.
• Valid driving license with a clean record.

Skills and Attributes

• Strong fault-diagnosis and problem-solving skills, including under pressure.
• Working knowledge of vehicle electronics and diagnostic tools.
• Good record-keeping and basic computer skills (Excel or fleet software).

• Clear communication and the ability to manage drivers and external vendors.
• Honest, reliable, and willing to work flexible hours and be on call.
• Willingness to travel to sites as needed.

Working Conditions

• Mix of workshop, office, and field work.
• May involve after-hours or weekend call-outs.
• Physical work in varied weather and site conditions.

Performance Measures

• Vehicle availability and downtime.
• Response time to breakdowns.
• Timely servicing and compliance renewals.
• Maintenance cost against budget.
• Accuracy of fleet records and reports.