POSITION TITLE:
Reporting and Document Control Engineer
LOCATION:
Kampala
POSITION GAP:
One (1) Vacancy
Open to UGANDAN NATIONALS only
ACTIVITIES
At all times the job holder will:
- Generate project reports and distributes to project stakeholders.
- Responsible for delivering the project reports, including developing various report formats, dashboards, presentations and others, as required by the project team.
- Plan and coordinate with stakeholders as necessary to achieve project reporting objectives.
- Review Consultant/Contractor reports and provide constructive comments for improvement and enhance the report quality and presentation.
- Supports departmental Leaders with information needed to update partners.
- Responsible for maintaining the Project Management Information System (PMIS) to support report generations.
- Responsible for managing the project reporting requirements, achieve project objectives and escalate issues to Project leadership as necessary.
- Coordinates project documentation governance aligned with company and client requirements.
- Ensures project data integrity and documentation is accurate, timely and coordinated.
- Ability to perform Project Controls tasks and able provide leave covers for the planners to seamlessly meet the project deliverables in their absence.
- Establish and implement document control processes and procedures for construction projects to ensure efficient and effective management of project documentation.
- Receive, review, and distribute incoming documents, including drawings, specifications, contracts, and reports, to relevant project team members and stakeholders.
- Maintain accurate and up-to-date electronic and physical filing systems for project documents, ensuring proper version control, document naming conventions, and document security.
- Collaborate with project teams to establish document control requirements, including document numbering, distribution protocols, and document retention policies.
- Coordinate and monitor document review and approval processes, ensuring timely and accurate feedback from stakeholders.
- Monitor and track the progress of documents throughout their lifecycle, including creation, revision, review, approval, and distribution, using document control software or other designated systems.
- Conduct regular audits of project documents to ensure compliance with established document control procedures and standards.
- Generate and distribute document transmittals, including tracking logs and registers, to ensure the timely flow of information between project team members, contractors, and clients.
- Assist project managers and team members in retrieving and retrieving project documents and information as needed.
- Provide training and guidance to project team members on document control processes, tools, and best practices.
- Provide addition document management system support and training Company/site workers
QUALIFICATIONS/EXPERIENCE REQUIRED
- Bachelor of Science degree in Business Management, Information Management Systems or Monitoring and Evaluation.
- Minimum 5 years of experience in Reporting and Documentation management.
- Experience within Project organizations or engineering development in the oil and gas industry is preferred.
- Has already used and maintained a Document Management System.
- Proficiency in the Information, Data & Document Management area.
- Understanding of Project Technical, Reporting Documentation Requirements and Deliverables.
- Working knowledge of Electronic Document Management Systems.
- Is familiar with main discipline of the oil and gas development projects
- Excellent writing skills, technical documentations, specifications, training materials, presentations, and others.
- Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro, Power BI.
- Ability to interface and communicate effectively with all levels of employees, management and diverse audiences.
- Working experience with generating reports/Statistics.
Females and persons with disabilities are, especially, encouraged to apply
