REQUEST FOR QUOTATION FOR FOOD SUPPLIES UNDER RESTORE PROJECT
PART 1: DETAILS
Project: RESTORE
| Quote Addressed to | ADRA UGANDA |
|---|---|
| Quote Submission Deadline | 30th October 2026, 4:00PM. |
| Subject of Procurement | Supply of food supplies for Karamoja region |
| Bid Validity | 60 days from the closing date |
PART 2: Statement of Requirement
Description of the Requirements
PROVIDE A QUOTE /PROFORMA INVOICE FOR THE ITEMS INDICATED BELOW:
CURRENCY OF QUOTATION: UGX
| S.NO | Description | Packaging | Approximate No. of packs | Unit Price | Total Price |
|---|---|---|---|---|---|
| 1 | Cereal: maize flour Branded with ADRA & LDS logo |
50 kg bags | 850 bags | ||
| 10 kg bags | 850 bags | ||||
| 2 | Pulses: beans branded with ADRA & LDS logo | 10 kg bags | 1,020 bags | ||
| 3 | Vegetable oil: Mukwano brand, Branded with ADRA & LDS logo | 5-litre jerrycans | 850 jerrycans | ||
| 4 | CSB+ (corn soya blend plus) Branded with ADRA & LDS logo |
2 kg packs | 800 packs | ||
| 5 | Iodised salt | 500 g sachets | 1,700 sachets |
Supplies and Price Schedule Authorised By:
Signature: _______________________
Name: ______________________
Position: ________________________
Date: ______________________
Company: _________________________________________________________________
3. Technical specification and quality requirement
| Item | Minimum Requirements |
|---|---|
| Maize flour | Fortified, clean, free from insects, mould and foreign matter and compliant with UNBS standards; minimum shelf life of 6-12 months at the time of delivery |
| Beans NABE 19 | Sorted, clean, uniformly sized, free from stones, insect damage and mould.
Nambale short or long (NABE 19) |
| Vegetable oil | Mukwano brand, sealed jerrycans, UNBS-certified; minimum shelf life of at delivery 1-2 years at the time of delivery |
| CSB+ | Fortified; sealed packs with batch number and production and expiry dates; minimum shelf life of 6 months at delivery |
| Iodised salt | Iodine content as per UNBS standard; clean, dry, free-flowing, sealed sachets |
Note:
All commodities must carry clear labelling, including product name, net weight,
production and expiry dates. Packaging must be intact, new, and strong enough to
withstand handling and transport.
4. Delivery and Payment.
- Delivery location(s): ADRA Kotido field Office
- Delivery period: Within 7 days of receipt of the Purchase Order [or as per delivery schedule that will be communicated]
- Delivery terms: Delivered Duty Paid (DDP) to the location(s) above, with supplier responsible for transport, loading and offloading, and insurance in transit
- Inspection and acceptance: Goods are subject to inspection and quality checks on delivery. Goods that do not meet specifications will be rejected and must be replaced at the supplier’s cost.
- Payment terms: Within 30 days after delivery, acceptance and receipt of a valid invoice and delivery note
5. Evaluation Criteria
Quotations will be assessed in the following stages:
- Compliance check: complete documents, signed quotation, and compliance with specifications
- Technical evaluation: quality, shelf life, packaging, delivery capacity and past performance
- Financial evaluation: lowest evaluated price among technically compliant quotations
6. Documents to Submit with Quotation
- Certificate of incorporation / business registration
- Valid trading licence
- Proof of capacity (e.g. similar contracts or references from 2/3 clients)
- Relevant product certifications (e.g. UNBS) or quality certificates
- Bank details for payment
Technical Specification Authorised By:
Signature: _______________________
Name: ______________________
Position: ________________________
Date: ______________________
Company: _________________________________________________________________
7. Special Conditions to the Contract.
Any resulting contract shall be placed by means of an ADRA Uganda Purchase
Order/Contract and shall be subject to the Special Conditions below.
| Subject | Special Conditions |
|---|---|
| Delivery Site | ADRA Uganda- ADRA KOTIDO FIELD OFFICE |
| Terms | You are required to meet the following criteria to be eligible to participate in this procurement:
|
| Notices | Any notice shall be sent to the following addresses:
For the Procuring and Logistics department, the address shall be: Procurement Office Email: |
