Qualifications and Experience

1. A first-class Bachelor’s degree from Uganda Christian University.

2. Should have graduated not more than five years ago.

3. Working experience in a busy office environment performing similar tasks will be an added advantage.

4. Must have good computer skills (Word, Excel, Access, Power point and internet)

5. Experience in taking minutes will be an added advantage

6. Must have good interpersonal skills especially when dealing with students, staff and visitors

7. Must be a person of high integrity with an excellent work ethic

8. Must be able to work under pressure with minimal supervision to meet deadlines

9. Must be a committed and practicing Christian.

Key Competencies and Responsibilities

1. Organizing and maintaining files and records

2. Preparing and organizing for Departmental meetings

3. Receiving, entering, processing and managing exams and results of students.

4. Assist in organizing the Dean’s diary including internal and external commitments

5. Taking minutes at Departmental meetings as required

6. Take care of all external and internal office telephone, emails and other correspondences

7. Oversee and carry out various day to day administrative functions

8. Should be part of the planning and budgeting process for the unit.

9. Maintain correspondence between the SRPGS, Faculties and other Departments within the University

10. Raise and prepare the Department’s request for funds

11. Provide secretarial and administrative support to the Dean of the SRPGS

12. Furnish Students and Staff with postgraduate documentation to aid their stay and work at the University

13. Explaining policies and procedures, answering various questions related to the office, handle problems, and route them to the supervisor as appropriate

14. Handling postgraduate Students’ matters especially those concerning their academic welfare

15. Perform any other official duties as assigned by the Supervisor.

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