Job Description

• Supports day to day financial record keeping and basic accounting transactions within corporate services.
• Assists the finance team with invoice processing, petty cash documentation, and routine transaction entry under supervision.

Key Duties & Responsibilities

• Receive supplier invoices and verify that all basic required information is present.
• Match invoices with purchase orders, goods received notes, delivery paperwork, and authorization records.
• Prepare and process petty cash vouchers in accordance with established company procedures.
• Record approved financial transactions into accounting software, spreadsheets, or ERP systems under supervision.
• File receipts, bank deposit slips, and transaction documentation in an organized, retrievable manner.
• Perform basic account reconciliations utilizing provided templates.
• Assist with the preparation of routine expense schedules and basic financial reports.
• Identify and promptly report unauthorized payments, missing documents, duplicate invoices, or unusual transaction amounts.
• Maintain strict confidentiality of payroll, banking, supplier, and financial records while adhering to assigned payment approval limits.

Skills

• Numeracy and basic bookkeeping skills.
• Proficiency in basic spreadsheet tools and accounting software entry.
• Strong attention to detail in invoice verification and document matching.
• Sound record keeping, organization, and filing abilities.
• High level of integrity and discretion with sensitive financial data.

Education Qualifications & Experience

Education Qualifications

• Degree, Higher Diploma, National Diploma, Diploma, National Certificate, or vocational business qualification in Accounting, Finance, Commerce, Business Administration, Economics, Banking, Procurement, Statistics, or related disciplines.
• Accounting technician qualification or bookkeeping certificate.
• Uganda Advanced Certificate of Education (UACE), or Uganda Certificate of Education (UCE) supplemented by recognized accounting or bookkeeping training.
• Ongoing or completed professional studies such as CPA, ACCA, ATD, or CAT are considered an advantage.

Experience

• No prior work experience required.
• Structured onboarding training is provided covering invoice processing, petty cash, document matching, accounting software, basic reconciliation, confidentiality, and financial controls.