Job Description

• Supports routine employee administration, attendance tracking, payroll preparation, recruitment coordination, and personnel records management.
• Facilitates frontline human resource operations while upholding strict standards of employee data confidentiality and integrity.

Key Duties & Responsibilities

• Receive and verify attendance sheets, clocking records, leave forms, overtime logs, and shift rosters for completeness.
• Enter attendance data into HR or payroll software under supervision without independently altering employee pay rates or payroll rules.
• Create and maintain complete personnel files containing contracts, identification cards, academic documents, leave records, disciplinary actions, and training certificates.
• Assist with issuing company identity cards, employee uniforms, and new hire onboarding materials.
• Coordinate recruitment activities by scheduling interviews, communicating with candidates, organizing documentation, and preparing assessment materials.
• Address routine employee procedural inquiries using approved information while escalating sensitive matters to HR officers or managers.
• Compile basic human resource reports covering attendance patterns, headcount, leave balances, and training attendance.

Skills

• Attendance data processing and payroll input preparation
• Personnel records filing and management
• HR information software (HRIS) usage and computer literacy
• Clear verbal and written communication with empathy
• High standard of integrity, confidentiality, and careful data handling

Education Qualifications & Experience

Education Qualifications

• Bachelor’s Degree, Diploma, or National Diploma in Human Resource Management, Business Administration, Industrial Psychology, Organizational Psychology, Social Sciences, Public Administration, Records Management, Accounting, Commerce, or related disciplines
• Certificate, National Certificate, or vocational business qualification in Human Resource Management, Business Administration, Records Management, Accounting, Commerce, or related fields
• Uganda Advanced Certificate of Education (UACE) qualification
• Uganda Certificate of Education (UCE) qualification supplemented by office or computer training for clerical entry

Experience

• No prior work experience required.
• Comprehensive onboarding training covers HR policies, personnel files, confidentiality, attendance, payroll inputs, leave systems, employee communication, labour law awareness, recruitment administration, and HR software.