PEOPLE & CULTURE LOCUM ASSISTANT
TPO Uganda invites suitably qualified and experienced individuals to express their interest in the position of People & Culture Locum Assistant.
About TPO Uganda
TPO Uganda is a national non-governmental organization committed to improving the mental health and psychosocial wellbeing of individuals, families and communities, particularly vulnerable and underserved populations.
Position
Job Title: People & Culture Locum Assistant Department: People & Culture Duty Station: Kampala, Uganda Reports to: People & Culture Manager
Contract Type: Locum
Duration: 3 months (October–December 2026) Nature of Assignment: This is a temporary three-month assignment and is not a permanent position. Future opportunities may be considered based on organizational needs, availability of funding and performance.
Purpose of the Position
The People & Culture Locum Assistant will provide administrative and operational support to the People & Culture function, contributing to the effective and timely implementation of employee lifecycle processes and day-to-day P&C activities. The role will support areas including recruitment, onboarding, personnel records, contracts, performance management, staff welfare, employee engagement, HR documentation and maintenance of P&C records and trackers, while ensuring confidentiality and compliance with organizational policies and procedures.
Key Responsibilities
The Successful Candidate Will Be Responsible For, Among Others
- Supporting recruitment and selection processes, including preparation of job advertisements, shortlisting, interview arrangements and onboarding.
- Supporting the preparation and processing of employment contracts, extensions, renewals and related documentation.
- Maintaining accurate and up-to-date employee records and personnel files.
- Supporting onboarding, induction and separation processes.
- Maintaining P&C trackers, databases and records and ensuring timely follow-up of key employee lifecycle actions.
- Supporting performance management processes, including probation reviews and performance appraisals.
- Supporting staff welfare, engagement, learning and development, recognition and other employee experience initiatives.
- Assisting with the implementation of P&C policies, guidelines, procedures and tools.
- Providing timely administrative support to staff and supervisors on routine P&C processes and documentation.
- Supporting the preparation of P&C reports, correspondence and other documentation.
- Ensuring confidentiality and proper handling of employee information.
- Supporting compliance with TPO Uganda policies, procedures, safeguarding standards and applicable labour requirements.
- Performing any other P&C duties assigned by the supervisor.
- Qualification and Experience
Applicants Should Have
- A Bachelor’s degree in Human Resources Management, Human Resource Development, Business Administration, Industrial Relations or a related field.
- At least 1–2 years of relevant experience in Human Resources/People & Culture, preferably within an NGO or development organization.
- Practical experience in HR administration, recruitment, employee records, contracts and other employee lifecycle processes.
- Good knowledge of HR policies, procedures and employment practices.
- Good communication, interpersonal and organizational skills.
- High levels of integrity, confidentiality and attention to detail.
- Proficiency in Microsoft Office applications; familiarity with HRIS systems is an added advantage.
- Ability to work collaboratively with staff at different levels of the organization.
- Key Competencies
The Ideal Candidate Should Demonstrate
- Professionalism
- Accountability
- Dependability
- Innovation
- Inclusiveness
- Compassion
- Attention to detail
- Good interpersonal and communication skills
- Organization and time management
- Discretion and confidentiality
- Ability to manage competing priorities and meet deadlines
- Expression of Interest
Interested candidates should submit: 1. A cover letter expressing their interest in the position and highlighting their relevant experience; and 2. An updated CV detailing their qualifications, experience and relevant competencies. Applications should be submitted to people.culture@tpoug.org with the subject line: “Expression of Interest – People & Culture Locum Assistant”
Closing Date: 18th September 2026
Recruitment will be conducted on a rolling basis, and the position may be filled before the closing date.
Only shortlisted candidates will be contacted. TPO Uganda is committed to equal opportunity, safeguarding, diversity and inclusion and encourages suitably qualified candidates to apply.
