The United States Embassy in Kampala is seeking eligible and qualified applicants for the Procurement Agent position in the General Services Office.

The incumbent serves as Procurement Agent for the U.S. Embassy in Uganda, supporting all its agencies and facilities.

• Procures a variety of supplies and services in support of the mission, utilizing contracts, purchase orders, purchase card, blanket purchase agreements, delivery orders, and against existing General Services Administration (GSA), Department of State or other U.S.
• Government (USG) contracts. Duties include vendor vetting and market research as well as providing Integrated Logistics Management Systems training for requestors.

Salary: 54,978,690

Key Duties and Responsibilities:

Procurement Review. (40%)

• The incumbent reviews procurement request packages for supplies and services from any of the ICASS  customer agencies for completeness of the procurement request packages, supports in defining technical information and specification to recommended vendors, with details such required date of delivery and availability of funds, and confers with requesting officer as required to ensure requested information is complete. The incumbent determines type of contracting action required (purchase order, delivery order, purchase card, standard commercial or non-commercial item contract); recommends vendor and if local vendor is determined to be the best source involving a purchase order action, refers request to another purchasing agent as appropriate. Upon determination that a procurement request is best met via a commercial item or non-commercial item contract, works with the Procurement Supervisor to prepare and distribute solicitations for bids for supplies and services, place advertisements, and to list on FedBiz Opps as appropriate. Coordinates and sets up site visits and pre-proposal conferences with the requesting office and prepares evaluation factors for the award of the contract. Receives and reviews bids to determine which bidders are qualified and prepares documents and instructions for the Technical Evaluation Panel (TEP). Determines independent government estimates and provides other information for use by the TEP members. Upon identification of those bidders considered to be technically qualified, the incumbent works with the Procurement Supervisor, and the Contracting Officer in negotiating prices for the contract with the successful bidder(s) utilizing such techniques as requests for “best and final” offer, through telephone or face negotiation, etc.

Contact Oversight. (20%)

• The incumbent develops and prepares contracts for the procurement of goods and services; Evaluates responses and makes recommendations for the finalization of purchase and award of contracts. Approves procurement orders up to the authorized limits and prepares draft submissions for the Contracting Officer Upon final selection of contract for the requested service of supply, while supporting the Contracting Officer to prepare the contract and to administer such contracts according to established regulations and procedures and based on Global Acquisitions (GA) guidance and model contracts. Upon direction from the Contracting Officer and the Procurement Supervisor, the incumbent prepares appointment of Contracting Officer’s Representative (COR), and to instruct the COR. Assists the COR to review and report on contract performance and makes recommendations for contractor performance improvement.

Database management. (10%)

• The incumbent manages the Procurement databases portfolio, including data collection and tracking of Procurements actions. Ensures requesting offices receive accurate and timely notification of actions, status reports, queries from vendors, receipts of goods etc.

Blanket Purchase Agreements (10%)

• The incumbent prepares Blanket Purchase Agreements (BPA) and/or Indefinite Delivery, Indefinite Quantity contracts (IDIQs) for general construction, electrical maintenance, framing services, local stationery and printing, and others as assigned by the Procurement supervisor. Ensures that BPA Limits are not exceeded by the requesting office. Guides the BPA ordering officers on Federal Acquisition Regulation (FAR) and pertaining to BPAs (Blanket Purchase Agreement).

Purchase Card Reconciliation (10%)

• The incumbent enters data regarding all purchases above threshold and above into the Federal Procurement Data System (FPDS-NG) accurately and timely. Reviews and reconciles monthly purchase card statements by no later than the 3rd of each month.

Vendor Management. (10%)

• Vet vendors using standard procedures to ensure they meet local legal and tax requirements for conducting business in Uganda and reviews potential conflicts of interest and nepotism and reports them to the GSO. Conducts vendor due diligence by visiting offices and facilities, investigating customer references, and verifying legitimate business registration.

This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications, Skills and Experience:

• Two (2) years of General College or University Studies is required.

EXPERIENCE:

• A minimum of three (3) years of working experience in Procurement, Purchasing or Supply Management is required.

JOB KNOWLEDGE:

• Good working knowledge of procurement regulations, instructions, and procedures and how to use vendor catalog use is required.
• Knowledge of contracting procedures, local market practices and pricing customs is required.

Evaluations:

• (This may be tested)

LANGUAGE:

• English: Good working knowledge – speaking, reading and writing.
• Luganda: Fluent – speaking, reading and writing.

SKILLS AND ABILITIES:

• Good organizational skills, sense of priorities with the ability to understand and process various types of documents are required.
• Good computer skills with the ability to use MS Word, Excel, Outlook, PowerPoint while multitasking are required.
• Ability to demonstrate high integrity and adherence to ethical procurement practices while maintaining high confidentiality of Government Operations is required.

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.